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Secretary/Receptionist

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Posted by:

African Development Bank

Location:

Addis Ababa, Ethiopia 

Category/Specialization:

Admin-Clerical-Secretarial

Employment Type:

Full time

Job Views:

1947

Posted:

09.17.2017

Closing Date:

09.25.2017

Salary:



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Please do not accept payment requests at any of the recruitment phases!

Job Description:

Title: Secretary/Receptionist — Ethiopia Country Office

Complex: Vice-Presidency, Regional Development, Integration And Business Delivery (RDVP)
Department: Regional Development, Integration, & Business Delivery
Grade: GS5
Report Line: Resident Representative - Ethiopia Country Office
Duty Station: Addis Ababa – Ethiopia

Information on the Position:
The African Development Bank Group Has Retained Devex To Assist with this appointment. To Apply, Please Click On “Apply” As Displayed On The Application Page Or Access Through The Following Link:

http://www.surveygizmo.com/s3/3817331/Secretary-Receptionist-Ethiopia- Country-Office-GS5
This Position Does Not Attract International Terms And Conditions. The Post Holder will Be Considered As A Local Staff And Will Therefore Not Have International Terms And Conditions of Employment.
Should you encounter technical difficulties in submitting your application; please send an email with a precise description of the Issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG
SAP N°: 50067807
CLOSING DATE: 25 SEPTEMBER 2017 (at 11:59pm GMT)

THE BANK:
Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 - 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.

THE COMPLEX:
The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions. Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.

THE HIRING DEPARTMENT: Ethiopia Country Office (ETFO) of the African Development Bank has been established to strengthen policy dialogue between the Bank Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

THE POSITION: The Bank invites applications from suitably qualified candidates to fill in the vacant position of the Secretary/Receptionist. This position is based in Addis-Ababa, Ethiopia and does not attract international terms and conditions.

KEY FUNCTIONS:
Under the Supervision of the Resident Representative, the Secretary/Receptionist will:
  1. Make appointments for experts and other staff of the Country office and keep their schedules up to date;
  2. Receive visitors and attend to them with tact and discretion;
  3. Prepare briefing material used by experts for official missions and special meetings;
  4. Handle protocol-related issues concerning reception of the visitors of experts and of the Office;
  5. Organize experts’ meetings; assist the Resident Representative’s secretary in coordinating official receptions given by the Resident Representative;
  6. Participate in staff meetings, take notes and produce reports in the absence of the Resident Representative’s secretary;
  7. Draft correspondence on non-substantive issues and ensure its follow-up;
  8. Manage the experts’ incoming and outgoing mail and the office’s telephone communication;
  9. Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members;
  10. Prepare and finalize draft correspondence (letters, faxes, etc.) concerning various aspects, on behalf of experts, prepare minutes of experts ‘meetings; and
  11. Perform such other duties as may be required
COMPETENCIES (skills, experience and knowledge)
  1. Hold at least a Bachelor’s degree or its equivalent in business administration, commerce, administration or a related field, supplemented by training in secretarial functions / administration/office management.
  2. Have a minimum of four (4) years of relevant professional experience on rising grade levels, attached to an executive’s office, preferably in an international organization;
  3. Highly client oriented, able to multi-task, giving attention to detail and able to work with a multidisciplinary team;
  4. Confirmed competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset;
  5. Having private sector experience will be an added advantage;
  6. Ability to take initiative; enthusiasm, team spirit, good organizational and interpersonal communication skills;
  7. Proficiency in written and verbal communication in French and/or English and, with a working knowledge of the other.

How To Apply:

Applicants who fully meet the Bank’s requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate qt a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general for the fraudulent use of its name in any way whatsoever.



Company Info
African Development Bank-Ethiopia Country Office


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