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Receptionist

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Posted by:

PATH

Location:

Addis Ababa, Ethiopia 

Category/Specialization:

Admin-Clerical-Secretarial, Management

Employment Type:

Full time

Job Views:

630

Posted:

10.12.2017

Closing Date:

10.17.2017

Salary:



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Please do not accept payment requests at any of the recruitment phases!

Job Description:

Receptionist

Job Location: Addis Ababa
Position Type: Full-Time/Regular

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

We seek to recruit a receptionist for the Ethiopia Country program who will be responsible for the front office (Reception) and will provide administrative support to various teams, welcome guests and greet people who visit the office, coordinate front-desk activities, including distributing correspondence and redirecting phone calls, Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges), answer, screen and forward incoming phone calls.
Specific duties and responsibilities:
  • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Answer, screen and forward incoming phone calls.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries.
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock.
  • Update calendars and schedule meetings.
  • Arrange travel and accommodations, and prepare vouchers.
  • Keep updated records of office expenses and costs.
  • Create and manage both digital and hardcopy filing systems for all partners.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Job Requirements:

Required Experience
  • BA degree in Secretarial Science or Management.
  • 2 years INGO proven work experience as a receptionist, front office representative or similar role.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Considerable skill in operation of a PABX phone systems, computer. Proficiency in all Microsoft Office programs.
  • Ability to understand and follow complex oral and written instructions and establish and maintain good working relationships with officials, other emplayees and the general public.
  • Ability to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing priorities for the Administrative and sometimes management staff
  • Excellent oral communication skills, cohesive interpersonal skills, with ability to work under pressure and deal with people of varied orientations.
  • Ability to establish and maintain office records and files, interpret rules and regulations and to apply them to work situations.
  • Dynamic, Creative & innovative person with considerable tact and poise.
  • Have self-drive and motivation.
  • Neat and well-organized person, a timekeeper and team player

How To Apply:

Send copy of your credentials using the below address to PATH office in Ethiopia
PATH Office in Ethiopia, P.O. Box 493 Code 1110 Addis Ababa, Ethiopia. Or Please visit http://www.path.org/jobs  to apply. Application deadline is October17, 2017. Only short listed candidates will be contacted.
PATH is dedicated to diversity and is an equal opportunity employer.



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