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Data Management Officer

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Posted by:

A Glimmer of Hope (Glimmer)

Location:

Addis Ababa, Ethiopia 

Category/Specialization:

Accounting-Finance, Engineering, Information Technology

Employment Type:

Full time

Job Views:

1311

Posted:

12.07.2017

Closing Date:

12.12.2017

Salary:



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Please do not accept payment requests at any of the recruitment phases!

Job Description:

A Glimmer of Hope (Glimmer) is a US based charitable organization with the mission of empowering rural Ethiopian communities to end the cycle of extreme poverty. Glimmer is a nonprofit organization working to make a sustainable difference in the lives of rural Ethiopians through water, sanitation, health, education, microfinance, micro-irrigation and veterinary projects. Glimmer was founded in Austin, Texas, USA in March of 2000. The Ethiopian country office (“Glimmer Ethiopia”) was founded in Addis Ababa in April 2000. Glimmer fund the implementation of projects in Ethiopia through local NGO partners operating in four bigger regions of the country (Tigray, Amhara, Oromia and SNNPR). Since 2000, Glimmer has implemented over 10,000 projects in Ethiopia.

A Glimmer of Hope — Ethiopia Country Office would like to hire a Data Management Officer for its country office, on competitive basis. Hence, the country office hereby invites competent individuals who fit the requirement stated in the advert to apply.

JOB TITLE: Data Management Officer
DIRECTLY REPORTS TO: QC & Sustainability Director
FUNCTIONALLY REPORTS ON: None
DUTY STATION: Addis Ababa, Ethiopia Country Office — (May travel to project areas in Glimmer operational regions)

JOB SUMMARY: Reporting to the QC & Sustainability Director, the data management officer will primarily focus on developing and administering the databases for data collection, storage, retrieval, processing, uploading and reporting. The data management officer will also focus on standardization and coordination of programs data and maintain database integrity and security.

RESPONSIBILITIES & TASKS:
The two primary roles and responsibilities of the Data Management Officer will include but not be limited to the following:

Manage Glimmer’s Project Database: Glimmer’s primary database is a proprietary system called PRISM (Project Records and Information System Management), and it contains the detailed records for all of the programs and projects that Glimmer has completed since its founding, currently over 10,000 projects.
  • Primary responsibility is to manage and maintain the program and project information in PRISM:
    • Ensure that all program documentation, in draft and final form, is uploaded to PRISM, from initial launch documentation through completion.
    • Ensure all partner generated data regarding individual projects is accurate and uploaded to its appropriate place. Track and resolve all data issues with partners.
    • Manage project ID system and ensure that all Glimmer projects are identified and tracked in PRISM.
    • Check that all GPS locations of projects are correct. Track and resolve all GPS issues with partners.
    • Manage all project photos, ensuring quality and type of photos map to Glimmer standards. Track and resolve all photo issues with partners.
    • Perform all quality control to ensure that the database is 100% accurate and up to date at all times.
    • Identify and report errors in accuracy/integrity/ availability of source data to project officer and management for verification.
    • Track and resolve all issues and exceptions to policy and discuss with Headquarters regularly.
  • Primary liaison with Headquarters regarding all data and systems management. Collaborate with Headquarters on developing PRISM system enhancements, reviewing alternative database tools, and developing a long-term data management plan.
  • Document all data management and data security processes, procedures, and controls, including data standards and definitions to maintain data integrity.
  • Monitor database efficiency and search for logical design and process improvements that can be integrated into our processes.
  • Train and support Glimmer staff to access the information available in the database.
  • Develop and produce accurate and timely routine and custom reports for staff and Partner, as needed.
  • Design and implement templates for standardized data capture, and train staff and Partners on utilization of templates to improve efficiency.
Manage Glimmer’s Program Indicators Data: Glimmer collects data from multiple sources related to our programs in order to track impacts, outcomes and sustainability over time.
  • Act as primary point of contact for the capture, registration, storage, and management of all data related to the impacts of our work. This includes baseline data, monitoring and impact data
  • Track and resolve all gaps and issues in the data with our partners.
  • In close collaboration with the M&E Officer and Project Officers, analyze data to detect trends and shifts in outcomes.
  • Create reports utilizing specific data, as needed.
SPECIFICATIONS:
The minimum required academic and professional skills for the jobholder to perform successfully in their position include:
  • First degree in technical field (such as computer science, IT, engineering, Statistics, accounting, etc.) from a recognized university
  • Proven five years’ or more experience in relevant field
  • Excellent understanding of data management functions (collection, exception tracking, analysis, distribution etc.)
  • Strong analytical and organizational skills
  • Extremely detail oriented with high levels of accuracy
  • Able to work quickly, under pressure, and to deadlines
  • Proficient in all Microsoft Office products, including strong proficiency in Excel.
  • Self-driven, extremely organized and able to deliver results with minimum supervision.
  • Good team spirit
ATTITUDE AND VALUES:
  • Persuasive, encouraging and motivating with a strong customer service attitude
  • Awareness and commitment to Glimmer policies and principles
  • A belief in the potential of all people to succeed if given the right support
  • Willingness to multi-task and work on own initiative.

How To Apply:

Interested applicants are invited to send their application to the Finance and Administration Department until Dec. 12, 2017 via:
E-mail: addis@aglimmerofhope.org ; zena@agIimmerofhope.org
P.o.Box: 1448 code 1110
Call Tel: 251-116613489 (for any queries)
Application Package:
  • Curriculum Vitae (CV)
  • One-page summary of experience (positions held), qualification & Training;
  • Application Cover page
  • Credentials shall be availed upon request



Company Info
A Glimmer of Hope (Glimmer) - Ethiopia
Addis Ababa, Ethiopia

Company Profile