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Senior Grants Financial Management Officer


Posted by:

Federal Ministry of Health


Addis Ababa, Ethiopia 



Employment Type:

Full time

Job Views:




Closing Date:




Please do not accept payment requests at any of the recruitment phases!

Job Description:

Federal Ministry of Health would like to recruit Grants Finance Officers to support the ministry’s donor funded grants financial management in compliance with the federal government’s financial rules, regulations and USG/CDC donor requirements.

Position title: Senior Grants Financial Management Officer
Duration: One year with possibilities of extension depending of performance and fund availability
Required Number: One (1)
Salary: Attractive
Major Duties and Responsibilities

Summary of the duties:
The major duties of the position is to assist the Grants Financial management in maintaining the grants project’s books of accounts at federal level and support the regions and federal institutions and ensuring the standard financial operating procedures are complied with and that the books of accounts are maintained property and supported by appropriate documents.
Detail responsibilities:

Financial Management & Reporting Duties and Responsibilities
  • Preparing payment, receipt and journal vouchers as the case may be and timely recording the transaction in the books of accounts
  • Facilitating the transfer of funds/advances to implementing regions and other federal institutions on timely manner,
  • Maintain daily recording of Receipts, payments and expenditures property in separate ledger for specific grants fund,
  • Maintaining roper subsidiary ledger for advances, payables and continuously chase after the timely liquidation and clearances of outstanding accounts
  • Maintain separate ledger for donor funds and implementing regions and other federal institutions and monitor liquidation status by region, by source of fund and by purpose with attention to detail micro plan.
  • Maintain Statements of Accounts (SoA) and continuously updating and reconciling with the records of recipient implementing partners,
  • Ensure Expenditures at all levels should comply with the financial rules and regulations of the Government of Ethiopia as per the financial management proclamation number 648/2009 and other financial management directives.
  • Support Programme budget holders in monitoring variances and getting responses
  • Ensure project financial audits (internal, external & donor) are planned for & properly managing all the pre-audit, during the audit and after the audit activities
  • Prepares donor reports on time and ensuring qualities for the submission of accurate and complete reporting to the MFEC and to internal users.
  • Ensure that quarterly financial report for donors that includes cash balance report, a quarterly expenditure report, and an annual tax report property and timely prepared. Both the cash balance resort and quarterly expenditure report must be completed and submitted to the donor on a quarterly basis.
  • Ensuring that detail accounting record of the fixed assets for each specific grant fund is kept and reconciled with the registration kept by the custodian unit.
  • Follow up with reimbursement of VAT for VAT disallowed grants funds,
  • Preparing budget versus actual report for program budget holders and keep them updated with budgetary and cash balance information.
  • Planning, and implementing financial closure at the closure phase of donor funding by clearing of open grants payable (committed not disbursed) and advances and performing other closure activities.
  • Ensure proper documentation for audit trial and document retention requirement
Job Requirements
  • Masters Degree in Accounting/financial management/MBA or ACCA certified/membership of ACCA.
  • Minimum 7 years proven progressive experience in finance related positions of which a minimum of four years experience is on donor funded project accounting and reporting,
  • Proven experience in working with financial management of projects funded by humanitarian donors
  • Solid knowledge and understanding of financial compliance and procedures with special emphasis to USG (CDC/USAID) rules and regulations,
  • Strong interpersonal and communication skills and the ability to work under pressure
  • Excellent skills in the use of computers (MS Word, Excel, Power Point):
  • Knowledge of Peachtree Accounting package is required;
  • Knowledge of IFMIS Program is a plus.
  • Ability to independently organize work and prioritize and perform multiple tasks.
*As new priories emerge, the FMoH may periodically revise the TOR for this position.

How To Apply:

Interested applicants are invited to submit their nonreturnable CVs and copies of all documents together with original documents until Dec. 26, 2017.
Federal Ministry of Health
Human Resource Administration Directorate
Tel: 0115515425 BLOCK 1 FIRST FLOOR
Addis Ababa

Company Info
Federal Ministry of Health (FMoH)
Addis Ababa, Ethiopia

Company Profile